AI assistant: usage and benefits Usage scenarios by industry

Development agencies and grants

Clear answers about calls for applications – when applicants need them

While a call is open, the same questions come in again and again: who can apply, which costs are eligible, by when and with which documents. The AI assistant answers from the call documentation and FAQs and, for questions that need a decision, refers the applicant to the responsible office.

Challenges

  • Many identical questions by email and phone in the short period a call is open.
  • Extensive call documentation in which applicants struggle to find the right answer.
  • Application errors caused by misunderstood eligibility conditions.
  • The need for consistent, verifiable answers for all applicants.

Usage scenarios

Eligibility

Who can apply, which costs are eligible and which conditions apply.

Deadlines and procedure

When applications close, how to submit and what happens next.

Documents and forms

Which supporting documents are required and where to find the forms.

Obligations after approval

Reporting, payment claims and record keeping.

Multilingual support

Answers in the language of the question – more than 150 languages – from the same documentation.

Benefits

  • Fewer repeated questions for the team running the call.
  • The same verifiable answer for every applicant.
  • Answers only from published documentation – no invented conditions.
  • Quick updates when the call changes or clarifications are published.

Example questions

  • “Can a sole trader apply for this call?”
  • “Which costs are eligible and up to what amount?”
  • “Which documents do I need to attach to the application?”
  • “What is the deadline and when will the results be announced?”

Demos

Development agencies and grantsDesktop

International Talent Portal – AI assistant for international talent (demo)

An AI assistant on a fictitious demo website: the national skilled-worker card, the EU Blue Card, the Job Seeker Visa, family reunification and hiring international skilled workers. In English. DEMO with fictitious data – not the organization's official website.

Preparing a new call or grant scheme?

Book a 30-minute call. We show the demos and agree how the assistant would work on your content.